Privacy Policy

Effective Date: April 30, 2025

The Canadian Kilithattu League (hereafter “CKL”, “we”, “our”, or “us”) is committed to protecting the privacy and personal information of all participants, volunteers, organizers, and visitors to our league and affiliated platforms. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information.

1. Information We Collect

We may collect the following types of personal information directly from participants or guardians (if under 18):

Contact Information (e.g., full name, email address, phone number)
Demographic Information (e.g., age, gender, emergency contact)
Participation Details (e.g., team assignments, attendance, performance statistics)
Media Content (e.g., photographs, videos, and recordings captured during games, practices, or events)
Payment Information (e.g., transaction history; note: we do not store full credit card details)
Health Declarations (e.g., self-reported medical or fitness readiness, if applicable)

We may also collect limited information from your use of our website, social media platforms, or forms (e.g., IP address, browser type, session duration).

2. How We Use Your Information

CKL may use your information for the following purposes:

To organize and manage league operations, teams, and gameplay
To communicate important updates regarding scheduling, policies, and logistics
To maintain player and team statistics
To produce and publish media content for promotional and historical purposes (in accordance with our Media & NIL Agreement)
To process payments and manage registrations
To monitor safety, eligibility, and compliance with rules
To improve our events, operations, and digital services

3. Disclosure of Information

CKL does not sell or rent your personal information. We may share your information only in the following limited cases:

With CKL volunteers, captains, and officials for operational purposes
With service providers (e.g., jersey vendors, media partners) strictly as needed to fulfill services
If required by law, regulation, or legal process
With your consent, or at your direction (e.g., sharing stats or highlights on social media)

4. Media and NIL Content

As outlined in the Media and NIL Agreement, CKL may record, photograph, and distribute content from league events that may include your name, image, voice, and performance. This content may be used in perpetuity to promote the league through media channels, merchandise, and digital platforms. No royalties or compensation will be provided for such use.

5. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Media and performance data may be kept indefinitely for league history and promotion.

6. Data Security

CKL uses reasonable physical, organizational, and digital safeguards to protect personal data against unauthorized access, alteration, or misuse. However, no system can be completely secure, and CKL cannot guarantee absolute security.

7. Your Rights

Participants (or legal guardians) may request to:

Access or correct your personal information
Withdraw consent for non-essential communications
Request deletion of your personal data, where legally and operationally possible

To exercise your rights, please contact us using the information below.

8. Children’s Privacy

For participants under 18, a parent or legal guardian must provide consent for data collection and agree to all applicable CKL policies. We do not knowingly collect information from minors without such consent.

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or operational needs. Any changes will be posted on our official website or distributed via email.

10. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy or your personal information, please contact:

Canadian Kilithattu League
Email: canadiankilithattuleague@gmail.com
Phone: [Insert league contact number]
Website: kilithattu.ca